The successful running of a board meeting requires a wide range of skills including the preparation of materials for the board to facilitation of productive discussions. Furthermore, a properly-run board meeting should result in the development of action items that can be implemented after the meeting to facilitate progress. The most important factor to success in all of these areas is effective board management, which encourages a diverse perspective and promotes productive discussions that lead to new ideas.
Create an Agenda and Share it in Advance
A well-planned agenda is the foundation of a successful board meeting. It serves as a reference to discuss and ensures that all important issues are covered. Board members should be urged to read agendas before the start of the meeting and suggest changes or additions as needed. A clear and concise agenda can also aid in keeping the meeting on track and prevent discussions from getting off-topic or becoming too long.
Conduct an open roll call to determine the quorum
Make sure that all board members can attend the meeting. This can be done by using a roll-call, an online tool, such as Krisp or the document that governs the meeting to determine amount of people needed to conduct business.
Encourage Participation
Participation in productive discussions requires active participation from everyone. This can be made easier by encouraging board members to speak their views, extending out to those who might not be as vocal, and facilitating discussion using tools like decision matrices, SWOT analyses and decision matrices. It is also essential that all opinions are respected and appreciated regardless of whether or not they align with the current beliefs of the meeting.
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