A data room index is a logical list, similar to a table of contents for all online documents and folders that are contained in your VDR. Creating a well-organized, clear, and concise data room index will help to speed up the process of conducting due diligence for M&A or other business transactions. This makes it easier for investors to locate and read relevant documents, which improves a company’s abilities to close deals.

A cloud-based data room specifically for business is a solution developed to safely store and share sensitive information. It offers a unique set of features that can help streamline mission-critical business processes like due diligence, M&A and joint venture investments raising funds, patenting, and managing the lifecycle of real estate assets.

A biotechnology company, for example, may require sharing confidential information about its products as well as processes with prospective investors. This could include technical and product documentation, as also research papers from scientists, reports on market analysis and references from customers. A specialized, customized data room that is specifically designed for these kinds of activities will simplify the process of organize and present this information in a a professional and efficient manner.

A data room can also be used for collaborations with strategic suppliers and partners. These collaborations involve the sharing of large quantities of files and documents, which require a safe, organized platform for document review. A virtual data room could be the best solution in such Virtual Data Rooms scenarios because it provides a secure environment that is simple to navigate and is compatible with the existing tools like chat, email, and video meetings.